HEALTHWAYS RECREATION AND AQUATIC CENTRES

At Healthways, we strive to provide a high level of programs for our local community.  We have two Recreation and Aquatic centres in Melbourne's East (Mont Albert & Ringwood), including: swimming and learn-to-swim facilities, gym and fitness facilities, tenpin bowling facilities (we're home to the OLDEST tenpin bowling alley in Australia), childcare and vacation care facilities, dance/karate/recreation facilities.

We love seeing our clients reach their goals and achieve.  Each day we aim to have a positive influence on everyone who walks through our doors.  We love working with positive, happy, energetic people both in customer facing roles and administrative roles - it makes for a fun workplace and fun place for our community.  

ABOUT THE CENTRES

Healthways Recreation Centre is based in Mont Albert North.  Facilities include:

• Gym

• 3 Group Exercise Studios

• Dance/Karate Studio

• Physio Services

• 4 lane 20m Swimming pool

• 3 lane 25m Swimming pool

• Creche

• 8 lane bowling lanes

• Function/Party rooms

• Multi-purpose recreational spaces

Healthways Aquatic Centre is based in Ringwood.  Facilities include:

• 6 lane 25m Swimming pool

WE VALUE DIVERSITY IN OUR TEAMS:  We purposefully look for a broad range of people to join our team.  In our teams we value diversity, including:

• MATURE PEOPLE - who contribute knowledge and life experience.

• WORKING PARENTS - who contribute life/work balance and a lived understanding of our customers.

• HIGH SCHOOL AND UNI STUDENTS - who contribute energy and enthusiasm.

CHOOSE TO WORK AT HEALTHWAYS because:

• We have industry leading staff in our team.  You will always be supported.

• Stable working hours and conditions.

• We offer childcare at reduced rates for staff while they're working.

• Staff can use fitness and recreation facilities for free.

• We follow workplace industry awards to the letter.

• We believe that working should be fun.  We have fun every day!

• We invest in community projects.  We fund water safety education programs.  We are solar powered and have ground source heating/cooling.

• Free and easy parking.

Healthways Payroll and Accounts Officer

Overall purpose of job:

• To provide accurate and timely processing of company’s payroll & accounts.

Key responsibilities/accountabilities:

• Payroll:

  • Processing payroll on a weekly basis, including:

    • Setting up new staff

    • Processing timesheets

    • Following up errors

    • Processing back pay queries

    • Rolling over superannuation data

  • Updating and maintaining payroll/staff records.

  • Maintaining leave, sickness and flexi-time reports.

  • Sending out reminders when staff qualifications fall due. Chasing up any outstanding staff qualifications.

  • Liaising with staff and management on payroll related tasks.

• Accounts:

  • Processing client payments, including:

    • Direct debits

    • Online payments

    • Client portal payments

    • Following up queries and errors

  • Processing 3rd party payments, including:

    • NDIS invoicing and receipts

    • TAC/Workcover/Insurance payments

    • Government voucher programs

    • Following up queries and errors

  • Processing corporate client invoicing, including:

    • Schools

    • 3rd party hirers

  • Processing refunds and maintaining payment records.

  • Liaising with clients, staff and management on accounts related tasks.

Competencies required:

□ Numerical ability and data entry skills.

□ Attention to detail.

□ Trustworthy, discreet and privacy conscious.

□ Ability to work to deadlines.

□ Excellent written and spoken communication.

□ Able to exercise initiative, discretion and judgment at times in the performance of their duties.

Location of role:

This role is based on-site at our premises in Mont Albert North, Melbourne.

Time required:

Days required for the role are Tuesdays, Wednesdays, Thursdays.

Traditionally, this role has been done during school hours 9.15am-3.15pm (5.5 hours per day). As such this role is 16.5 hours per week, however, there is a bit of flexibility with how many hours are done on each day and at what time of the day, as long as deadlines are being met.

Deadlines exist for payroll tasks on Wednesdays, and accounts tasks on Thursdays. It is important that payroll is processed in a timely manner each week, so we do require someone who can commit to the role and be reliable. Performance issues around absenteeism does not work in this role as staff are relying on receiving their wages on time. Please don’t apply if you have any concerns about your reliability.

Wage:

This role is permanent part time. This role exists in a team of admin officers, starting at $29.69/hr (incl. super) for a person with entry level experience, to $35.59 (incl. super) for a person who can be a team leader and mentor other team members.

Extra information:

Our industry is a wonderful one as we work with families/clients in a positive way - teaching swimming/ dancing/ school holiday programs/ gym/ exercise classes/ tenpin bowling/ etc.

We would love to work with another friendly, happy, and positive colleague in our team.

If the above description sounds like you, we look forward to meeting you. Please submit your resume and cover letter via Seek so that we can progress your application.  

We look forward to meeting you.