United Petroleum is an independent, Australian owned petrol and convenience company which offers customers premium quality fuels and competitive pricing Australia-wide. We were established in 1993 with the opening of a chain of service stations/convenience stores in South Australia. It expanded operations into Victoria, and over the next two years-built networks in New South Wales, ACT and Queensland.

 We are one of the fastest growing independent companies in Australia, specializing in the retail and wholesale fuel markets; convenience stores and ethanol manufacture; generating employment for over 2,500 Australians.

United Petroleum vertically integrated in the mid 2000’s via the acquisition of fuel import terminals in Victoria, New South Wales, Northern Territory and Tasmania. Control of terminal facilities has allowed United Petroleum to seek high quality petroleum products not only from refineries within our shores, but also via the importation of bulk tanker-loads. This has allowed the company to increase supply-chain security and provides pricing and negotiating benefits, giving the United Petroleum the ability to compete aggressively with major competitors.

Company Values

The United Group of Companies set values as a standard that all employees should demonstrate when representing the United Group brand and workplace.  These Values set the guiding principles for behaviours exhibited in performing your duties as an employee of the United Group. It is expected that you act with integrity, are loyal to the companies' interests, are honest, impartial, conscientious, efficient, fair, compassionate, and support the United Group corporate values listed below at all times.

 ·         Innovation and Leadership - We value staff demonstrating innovation and leadership in a consultative and supportive way

·         Integrity - We consistently act honestly and ethically, we provide frank and fearless advice to management

·         Service Commitment.  We are responsive in the way we deliver our services

·         Delivery - We focus on outcomes, work collaboratively, and deliver quality outcomes on time

·         Fairness, Diversity and Social Justice - We value diversity and treat each person with fairness and respect

Purpose of the Role:

To provide property finance, administration, outgoings management and compliance support across United Petroleum's national property portfolio. The role is responsible for ensuring property-related financial obligations are administered accurately, lease obligations are monitored and complied with, and property-related financial risks are appropriately identified and managed.

Accountabilities:

The responsibilities of the Property Accounts Payable/ Receivable Officer will include but not be limited to:

Property Finance

 •       Processing and payment of landlord invoices, including rent, council rates, water rates, land tax, insurance, utilities and other recoverable outgoings.

 •       Processing and payment of ASEH on-charges to United Petroleum.

 •       Review and verification of landlord invoices against lease obligations and supporting documentation.

 •       Investigation and resolution of invoice discrepancies and payment queries.

 •       Daily receipt and reconciliation of subtenant rentals and outgoings.

 •       Daily bank reconciliation of subtenant rental accounts.

 •       Preparation and administration of charges to subtenants and dealers.

 •       Reconciliation of landlord, tenant and subtenant accounts and statements.

 •       Assisting finance with ledger reconciliations, corrections, BAS support and financial reporting requirements.

 •       Preparation, review and management of payment batches and approval workflows.

•       Review of complex or non-standard transactions and supporting documentation prior to payment.

•       Support continuous improvement of property finance processes, controls and reporting.

 Lease Administration

 •       Review of lease obligations relating to adhoc outgoings insurance, repairs, maintenance and property based rates and fees.

•       Maintenance of lease records and supporting documentation.

 •       Filing of lease records and financial documentation

Property Compliance & Outgoings

 •       Administration and review of outgoings, including council rates, water rates, land tax, insurance, ESM costs and statutory charges.

 •       Liaison with councils, water authorities, state revenue offices and other statutory authorities regarding property charges and enquiries.

 •       Review and monitoring of insurance charges and supporting documentation.

 •       Support investigations relating to utility consumption, water leaks, maintenance charges and other property-related expenditure.

Stakeholder Management

 •       Management of the national property finance inbox and associated correspondence.

 •       Liaison with landlords, managing agents, valuers, solicitors, councils, water authorities and other external stakeholders.

 •       Responding to property-related finance, lease and outgoings enquiries.

 •       Provide guidance and support to Property Managers and other internal stakeholders regarding lease obligations, outgoings and property finance processes.

 •       Supporting the Head of Property, Senior Finance Administrator, Property Managers and wider Property Team.

Risk & Governance

 •       Review and challenge of landlord charges where supporting documentation, lease entitlement or calculation methodology is unclear.

 •       Identification and escalation of lease compliance, financial and operational risks.

 •       Support audits, due diligence reviews and property compliance activities.

 •       Maintain accurate records to support lease compliance and financial governance

 •       Act as a key control point for verification of landlord charges, lease compliance and property-related financial obligations.

•       Experience in property finance, lease administration or commercial property management preferred.

 •       Strong understanding of commercial lease structures, outgoings and property-related financial obligations.

 •       High degree of accuracy and attention to detail.

 •       Advanced Microsoft Office skills, particularly Excel.

 •       Ability to interpret lease documentation and assess financial implications

•       Strong analytical and problem-solving skills

•       Ability to manage multiple stakeholders and competing priorities.

•       Enjoys identifying practical solutions to operational challenges