Location: Moorabbin, VIC
Work Type: Permanent / Full-Time / On-Site (8am - 5pm Mon-Fri)
Salary: $70,000 - $90,000 + Super (depending on experience)
 
Vectura Recruitment is seeking a confident and capable Transport Administration Manager to support the day-to-day administrative operations within a structured and growing transport business.
 
This role plays a critical part in supporting invoicing accuracy, data integrity, customer and driver setup, reconciliation processes, and overall administrative consistency across the transport function. You will work closely with Operations, Finance, and drivers to ensure workflows are accurate, compliant, and commercially sound.
 
Key Responsibilities

• Manage end-to-end daily administration supporting the transport division
• Process run sheets, manifests, PODs, and invoicing with strong attention to accuracy
• Assist with reconciliation processes and help identify discrepancies or billing issues
• Maintain accurate data entry and system records within the Freight Management System (FMS)
• Support customer and subcontractor driver setup, including pricing and charge rules
• Liaise with drivers, customers, and internal teams to resolve administration issues promptly
• Assist Finance with invoice queries, disputed charges, and documentation requests
• Ensure compliance documentation, onboarding records, and driver information remain current
• Contribute to improving administrative workflows, reporting accuracy, and process efficiency
• Support the broader admin team and escalate risks or inconsistencies where required

Skills & Experience

• 2+ years of experience in transport or logistics administration
• Exposure to invoicing, manifests, run sheets, or transport documentation
• Experience working with Freight Management Systems or similar logistics platforms
• Strong data accuracy, organisation, and process discipline
• Comfortable communicating with drivers, operations teams, and customers
• Ability to manage competing priorities in a structured, deadline-driven environment
• Solid Microsoft Office skills including Excel and Outlook
• Lives within reasonable commuting distance of Heatherton and available Monday to Friday

The Opportunity
 
This is an excellent opportunity for a structured and detail-focused transport administrator to join a stable and growing logistics business with clear processes, strong leadership, and a focus on operational consistency.
 
You'll play a key role in supporting invoicing accuracy, system integrity, and administrative performance across the transport function, working closely with both operations and finance to ensure the business runs smoothly.
 
How to Apply
 
Apply now or contact Vectura Recruitment on (03) 9673 4*** for a confidential discussion. You can also email your resume and contact details to ****@vecturarecruitment.com.au, and we'll be in touch shortly.