About the team

The City Works Administration Team provides essential operational and customer service support to ensure the efficient delivery of municipal services. The team coordinates service requests, manages records and reporting, and acts as a key liaison between the community, field staff, and other departments.

About the role

We are looking for an Administration Officer to join our City Works team. In this role, you will provide essential administrative support across key, high volume service areas including Civil Maintenance, Building Maintenance, and Waste & Asset Care. You will play a key role in ensuring systems, processes, and data are effectively managed to support high-quality service delivery.

What you’ll deliver:

• Provide day-to-day administrative support to the City Works Department
• Support invoices, purchase orders, and shared inbox management
• Prepare meeting minutes, agendas, and correspondence
• Assist in the monitoring, and reporting of administrative systems and data
• Support the Administration Coordinator to deliver efficient and customer-focused services
• Process and respond to customer enquiries and complaints relating to Council services and assets

What You’ll Bring

• Experience working in an administrative or customer service role.
• Confidence using a range of computer systems and managing data accurately
• Ability to organise tasks and follow them through to completion
• Effective verbal and written communications skills with the ability to communicate to a diverse range of internal and external stakeholders.
• Ability to work collaboratively within a team

The right candidate will be able to demonstrate the City of Kingston’s values of

We make a difference ǀ We show care and respect ǀ We take pride in our work ǀ We are better together

Don’t meet every single requirement for this role? At Kingston Council, we recognise that different experiences make for great community outcomes. If you are excited about this role, but your experience doesn’t perfectly align to the criteria we encourage you to submit your application.

How to Apply

To learn more about this role, please view the full Position Description on our Careers website

If you are interested in this opportunity, please submit your resume and a cover letter outlining your experience and how it relates to the role. To apply, please click the ‘Apply’ button.

All applications must be submitted online through our careers portal.  Please note that we do not accept applications or inquiries from recruitment agencies

Enquiries:

For any enquiries about the position, please contact Sarah Hollingsworth, Administration Coordinator at ***************@kingston.vic.gov.au

To be considered for this role, applicants must have the legal right to work in Australia.

For any reasonable adjustments or access needs during the application or interview process, please contact the Hiring Manager or email us at ***************@kingston.vic.gov.au

About Kingston

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.

Why you’ll love working for us

At Kingston Council, we believe in fostering an inclusive workplace where everyone feels valued. We support diversity and encourage applications from persons of all backgrounds. Here are some reasons why you might love working with us:

• Hybrid work options – average 2 days working from home (or pro rata)
• Flexible Work Options, including remote and work flexible work hours
• Yearly annual leave loading payment of 17.5% of base salary (excludes casual staff, sessional staff and Senior Officers)
• Learning and development opportunities through professional development programs
• Access to accrued day off every four weeks (Full time employees only)
• Salary Packaging
• Purchase leave options
• Career development opportunities,
• Study/development assistance
• Discounted gym memberships
• 16 weeks paid parental leave for both primary and partner carers
• Employee Assistance Programs (EAP)
• Social club events
• Close to Public transport
• Free Onsite parking

For further information visit our website Join our team - City of Kingston.

Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation.

We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages.

Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.