Occupation: Accounting, finance and procurement

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 10782

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

The Procurement Administrative Specialist provides administrative support to contract and procurement activities, including supplier contracts, prequalification registers, and compliance with procurement frameworks. The role liaises with stakeholders, uses systems such as Zycus, Oracle, and DocuSign, and applies analytical skills to ensure timely, accurate, and effective procurement administration and reporting.

The role provides procurement advice to ensure compliance with departmental policies and contributes to developing procurement systems, policies, and procedures. It manages system updates and guidance materials, coordinates ministerial and cabinet briefings, and maintains stakeholder relationships across government and industry, ensuring accurate, timely, and confidential handling of procurement-related activities and enquiries.

• Demonstrates strong customer focus by understanding stakeholder needs, tailoring services, and managing risks to ensure effective service delivery.
• Applies critical thinking and problem‑solving skills to identify root causes, consider broader business impacts, and deliver practical, outcome-focused solutions.
• Builds capability in others by providing coaching, feedback, and development opportunities to strengthen team performance.
• Shows resilience by remaining calm under pressure, making clear decisions, and guiding teams through complex or challenging situations.
• Promotes collaboration by fostering knowledge sharing, removing barriers, and working effectively across teams to achieve shared outcomes.

• Demonstrated experience in the use of Zycus, Oracle Cloud or related systems and/or tertiary qualification in a relevant or related field. (Desirable)

Relevant pre‑employment screening and reference checks will be required.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re‑employment restrictions apply.

Please contact David Stambolziev, Manager Process Systems and Tools at for further information about the role. We're here to support you.