About Us

We are a public accounting practice based in Camberwell, providing accounting, taxation, business advisory and SMSF services to a diverse range of small and medium-sized businesses.

We are seeking an experienced Administration & Corporate Secretarial Officer to join our team and play a key role in supporting our accounting professionals and clients.

About the Role

This is an administration position ideally suited to someone with previous experience in a public accounting practice or in a similar industry. The successful candidate will be responsible for managing ASIC compliance, corporate secretarial matters, client administration and practice administration support functions.

You will work closely with the Director and accounting team to ensure the smooth operation of the practice and maintain high levels of client service.

Key Responsibilities
ASIC & Corporate Secretarial Services

• Preparation and lodgement of ASIC forms

• Company incorporations and business name registrations

• Changes to company officeholders, shareholders and addresses

• Annual company statement reviews and compliance management

• Maintenance of corporate registers and company records

• Preparation of minutes and resolutions

• Trust establishment documentation and administration

• Coordination of company deregistration and other ASIC compliance matters

Client Administration

• Client onboarding and engagement procedures

• Preparation of engagement letters and authority forms

• ATO correspondence and lodgement tracking

• Monitoring lodgement due dates and workflow management

• Maintaining client records and databases

• Assisting with AML/CTF compliance requirements

Practice Support

• Debtor management, including checking debtor reports and chase clients and then report to directors

• Managing incoming client enquiries

• Coordinating appointments and meetings

• Supporting accountants with administrative tasks

• Managing document signing platforms such as DocuSign

• Assisting with workflow and practice management systems

• Training and supporting junior administration staff

Skills & Experience

To be successful in this role, you will have:

• Minimum 2 years' experience in an Australian accounting practice or in a similar industry

• Strong knowledge of ASIC compliance and corporate secretarial services

• Experience with company registrations, trust establishments and ASIC lodgements

• Understanding of ATO online services and public practice workflows

• Excellent organisational and time management skills

• Strong written and verbal communication skills

• High attention to detail and ability to manage competing deadlines

• Proficiency in Microsoft Office applications

• Commercial mindset with interest in learning

• Approachable, professional, responsive, and reliable

• High level of ownership and accountability

Desirable

• Experience with Xero Practice Manager, HandiSoft, Class, DocuSign or similar practice software

• Knowledge of AML/CTF requirements

• Previous experience supervising administration staff

What We Offer

• Friendly and supportive team environment

• Flexible working arrangements after probation period

• Opportunity to work closely with experienced accounting professionals

• Ongoing professional development

• Long-term career growth opportunities

Australian citizenship or permanent residency is required for this role.