Family Life - Building connection, safety and wellbeing. Together. 

• Work locally in the Bayside Area and make a difference within our community 

• Enjoy flexible work options and a great team culture 

• Full-time, Permanent, 38 hours per week  

• Level 6 SCHADS Award + Salary Packaging + Super  

Family Life is a recognised Employer of Choice. Work with us and be part of our supportive, people-focused culture. 

Make a meaningful impact every day.  

At Family Life, we’ve been working alongside children, families and communities since 1970 to build connection, safety and wellbeing. We are proudly inclusive, people centred and values driven — and we’re looking for someone who embodies these qualities to support our CEO, Board and Executive Group.  

We are seeking an Executive Coordinator who is highly organised, emotionally intelligent, and proactive. You will thrive in a dynamic environment, bring clarity to complex situations, and keep key priorities progressing. A Bachelor’s degree in Business or a related field is highly desirable, and a minimum of three years’ experience as an Executive or Personal Assistant is essential. 

This role is ideal for a professional who enjoys working with senior leaders, communicates with ease across diverse stakeholders, and takes pride in creating smooth, effective organisational flow.  

About the Role  

As Executive Coordinator, you will play a key role in ensuring the CEO’s office operates effectively and that communication, relationships and priorities across the organisation are well supported.  

Your work will span:  

• Executive support  

• Board and governance coordination  

• Project and reporting support  

• Stakeholder engagement  

• Event and meeting management  

This is much more than a traditional EA role — it’s an opportunity to contribute to meaningful work that strengthens families and communities.  

  

Key Responsibilities  

Executive Support  

• Oversee the day-to-day operations of the CEO’s office, including email management, calendar, travel and meetings.  

• Improve systems and processes that support the CEO’s time, communication and impact.  

• Provide high quality support to the Executive Group, including documentation, action tracking and reporting.  

• Support strategic and operational projects by monitoring deadlines, tracking deliverables and coordinating information.  

• Prepare correspondence, reports, presentations and briefing materials.  

• Assist with budgeting, expenses and invoice processes.  

• Coordinate organisational events such as strategic planning days and staff engagement activities.  

• Build positive, professional relationships with internal and external stakeholders.  

 Governance Support  

• Manage Board and subcommittee schedules, agendas, papers, minutes and action logs.  

• Maintain strong relationships with Board members and serve as their main liaison for administrative matters.  

• Support governance compliance requirements, including WWCC, criminal history checks, ACNC and ASIC obligations.  

• Support Board recruitment, onboarding and training.  

• Maintain the Board portal and contribute to high quality governance documentation.  

Our ideal Candidate 

You will thrive in this role if you are:  

Organised and proactive  

• Skilled at anticipating needs and handling multiple priorities.  

• Efficient, resourceful and solution oriented.  

An emotionally intelligent communicator  

• Warm, approachable and able to work with a diverse range of people.  

• Confident managing sensitive matters with professionalism and discretion.  

Detail focused and structured  

• Excellent at planning and coordinating workflows.  

• Experienced in supporting senior leaders or governance groups.  

Tech confident and experienced  

• 3+ years in an Executive Assistant, Personal Assistant or similar role.  

• Proficient with Microsoft Office; CRM experience (Salesforce highly valued).  

• Skilled in coordinating projects and/or events.  

  

Why Join Family Life?  

• Work within a purposeful organisation committed to strengthening communities.  

• Partner with a CEO known for clarity, integrity and a people centred leadership style.  

• Be part of a collaborative, supportive environment where your contribution has real impact.  

• Access salary packaging, professional development and a culture that values wellbeing and inclusion.  

Additionally, you will have access to: 

• Flexible work options and a great team culture 

• Salary packaging (receive up to an extra $18,500 in tax-free pay per year) 

• Paid Wellbeing Leave 

• Paid Study Leave 

• Additional Paid Leave for End of Year Closedown 

• Purchased Annual Leave Scheme 

• Rostered Day Off Scheme for Eligible Employees 

• Employee Assistance Program, a free and confidential counselling service for employees 

How to Apply 

Please apply for this role via the Family life careers website and application portal.  

Family Life Careers. 

 
For further information regarding the position please contact Samantha Caton, People and Culture Coordinator on (03) 8599 5***.  

Applications close: 5 March 2026.  Interviews will be held on 30 and 31 March 2026 

*We will be reviewing applications as they are received, therefore this role may close sooner if we find the right candidate.  Please apply now to ensure you do not miss out! 

All offers of employment are subject to the Family Life Safety Screening process, including a Working with Children Check and Police Records Check.  Any person issued with a negative notice on their Working with Children Check will not be eligible for employment with Family Life. 

Family Life values diversity and welcomes applicants who meet the position criteria, irrespective of race and ethnicity, colour, age, gender, gender identity, disability, religion and sexual orientation. 

Family Life is a trauma informed organisation and recognises the unique skills, contributions and insights that come from lived experience. 

Family Life is a child safe organisation.  We value, respect and listen to children and young people. We are committed to the safety of all children and young people. Family Life supports children to meet their potential and thrive. We do not tolerate neglect, mistreatment or abuse of any kind.