Executive Assistant

Divisional Director- Medicine, Aged, Community & Mental Health

• Full Time On-going Position
• Immediate Start
• Based at the Kingston Centre

A rare opportunity has arisen for an exceptional Executive Assistant to partner with the Divisional Director of Medicine, Aged, Community & Mental Health — providing end-to-end executive support in a complex, high-impact portfolio at Monash Health. It is the highest level of administrative support within the Division, sitting at the centre of strategic decision-making, operational leadership and stakeholder engagement.

The Opportunity

This is a pivotal role at the centre of clinical operations, where you will manage competing priorities, navigate sensitive and confidential matters, coordinate executive forums, and enable strategic decision-making across hospital, community and aged care services.

You will act as a trusted advisor and operational anchor, ensuring the Divisional Director's office runs with precision, discretion and foresight in an environment defined by scale, pace and public accountability.

Working across a broad internal and external stakeholder landscape — including senior clinicians, operational leaders, government departments and executive colleagues, you will be ensuring priorities are aligned, deadlines are met and governance standards are upheld.

Your impact will be visible, valued and critical to the success of the Division.

About You

You are an experienced Executive Assistant who thrives in complexity. With the ability to remain solution-focused and accountable under pressure, you operate with discretion, precision and composure.

You anticipate needs before they arise and create structure in fast-moving environments. You understand governance, executive rhythm and the standards required at board level.

You will bring:

• Advanced proficiency in the Microsoft 365 suite (Word, Excel, PowerPoint, SharePoint, Outlook)
• Strong technical and systems literacy
• Demonstrated experience preparing directorate reports for Board submission
• Expertise in minute-taking, agenda management and action tracking
• Exceptional organisational skills with the ability to manage competing priorities
• High-level written and verbal communication skills adaptable to diverse audiences
• Proven ability to work under pressure and meet tight deadlines
• Experience in a large, complex organisation (healthcare or public sector highly regarded)
• A continuous improvement mindset and commitment to professional development

In Return

Our full-time employees have the opportunity to accrue a day off every four weeks, have access to on site subsidised staff car parking and gym, 5 weeks Annual Leave and a comprehensive Employee Assistance Program (EAP).

In addition, we provide a range of meaningful benefits:

• Strong job stability.
• Salary packaging options to increase your take-home pay.
• Generous leave provisions.
• Professional development opportunities.
• Flexible working arrangements where possible and
• The opportunity to work within values-led teams who are Full Hearted, Open Minded and All In.

While we may not always match corporate-sector salaries, what we do offer goes beyond a payslip. Our people are part of something bigger — work that directly impacts the health and wellbeing of our broader community.

For many, the ability to combine career growth with real community impact is a benefit in itself.

At Monash Health, we are relentless in our pursuit of excellence and embed our values in everything we do.

We are Full Hearted, Open Minded and All In — principles that shape how we lead, collaborate and deliver care. These values enable exceptional service delivery and create a consistently positive experience for our candidates, employees and the broader community

How to Apply

Applications are accepted via the Monash Health online EHub system: go to https://careers.monashhealth.org/job-invite/7342/