Office All Rounder – Construction

Ultimate Pinboards & Whiteboards
Carrum Downs, Melbourne VIC

Ultimate Pinboards & Whiteboards is a proudly Australian-owned manufacturer and supplier of whiteboards, pinboards and acoustic solutions servicing commercial, education and construction projects across Australia.

We are looking for an organised and proactive Office All Rounder to join our team in Carrum Downs. This is a varied role that supports all areas of the business, including project administration, customer service, supplier coordination, accounts administration and compliance.

About the Role

Key responsibilities include:

• Preparing quotations, variations and project documentation.

• Reviewing construction drawings and tender documentation using Bluebeam Revu or similar software.

• Coordinating project orders and delivery schedules.

• Liaising with customers, builders and suppliers.

• Processing invoices and following up outstanding accounts.

• Maintaining project costing and documentation records.

• Managing compliance documentation and builder prequalification requirements.

• Providing general administrative support across the business.

About You

You will be someone who enjoys variety and takes pride in keeping things organised.

Ideally you will have:

• Previous administration experience within construction, manufacturing or a related industry.

• Strong organisational and time management skills.

• Excellent communication and customer service skills.

• Confidence working with multiple systems and deadlines.

• Experience reading construction drawings or using Bluebeam Revu (highly regarded but not essential).

• A positive, can-do attitude and willingness to learn.

Why Join Us?

• Friendly and supportive team environment.

• Diverse role with genuine variety.

• Flexible part-time hours available.

• Stable and growing Australian-owned business.

• Convenient Carrum Downs location with onsite parking.

If you're looking for a role where you can make a real contribution and become an important part of a small, hardworking team, we'd love to hear from you.

Apply now with your resume and a brief cover letter.