Personal Assistant & Medical Administration Coordinator

Full Time (38 Hours) or 2 x Part-Time (23 Hours) Positions Available

East Melbourne Women's Health Group – East Melbourne

At East Melbourne Women's Health Group, we are passionate about providing exceptional, compassionate care to women and families through every stage of life.

Our warm and collaborative team includes Dr Claire Francis, Dr Mikhaila Lazanyi, Embrace Maternity & Wellness Midwives, Dr Anita Bir Pelvic Floor Physiotherapist, and our dedicated administration team, all working together to create a supportive and welcoming experience for every patient who walks through our doors.

We are seeking an experienced, organised and compassionate Personal Assistant & Medical Administration Coordinator who shares our commitment to kindness, professionalism, communication and patient-centred care.

About the Role

This is a rewarding and varied role at the heart of our practice, combining:

• Specialist medical administration

• Personal assistant support

• Patient coordination

• Surgery and hospital bookings

• Day-to-day operational support

You will play an important role in supporting women and families during some of life's most significant and vulnerable moments, ensuring they feel informed, supported and genuinely cared for throughout their healthcare journey.

Essential Requirements

To be considered for this role, you must have:

• Previous experience in a specialist medical practice

• Confidence using medical practice management software

• Exceptional written and verbal communication skills

• Strong attention to detail and organisational skills

• The ability to manage competing priorities in a busy environment

• A professional, adaptable and patient-focused approach

• A genuine passion for providing outstanding patient experiences

Highly Regarded

• Obstetrics & Gynaecology experience

• Surgical or hospital booking experience

• Personal Assistant experience

What We Offer

• A genuinely supportive, caring and respectful team culture

• Meaningful work supporting women, babies and families

• A beautiful East Melbourne practice environment

• Variety, autonomy and responsibility within your role

• Opportunities to further develop your specialist administration skills

• Supportive leadership and a collaborative workplace

• Flexibility and understanding within a small team environment where possible

If you are a highly organised professional who values kindness, communication, attention to detail and making a positive difference in the lives of patients, we would love to hear from you.

Please submit your CV and cover letter outlining your suitability for the role to Casey at ***************@drclairefrancis.com.au