About Us

We are one of Melbourne's most reputable and active real estate agencies (we just celebrated 100 years!) with a team of over 80 people, many of whom have been with us for over 20 years!

We are proud of the way we invest in our people, providing mentoring, development, support and career opportunities. We have a welcoming, warm, inclusive and empowering culture which is why our people stay with us.

The Opportunity

Our four Directors lead the strategic, operational, and growth aspects of the agency, each bringing expertise across sales, property management, marketing, and business development. They are hands-on leaders, actively involved with clients, community initiatives, and key industry networks. With the agency continuing to expand and a major rebrand underway, their schedules are busier than ever!

We’re looking for a proactive and highly organised Business and Administration Support Officer to join our team. In this role, you’ll work closely with our Directors while also supporting the wider business, playing a key part in keeping everything running smoothly day to day.

What We Offer

• This is a part time role, to work across all 5 days (M-F), with hours to suit your needs… However, we will need a level of flexibility as well!

• A truly warm, welcoming and wonderful team culture

• Investment in your professional development

• An excellent salary

To be successful in this role you will have:

• 5+ years’ experience as an Executive Assistant within the real estate, property, or professional services industry

• Exceptional organisation skills and be adept at keeping your exec focused on the priorities

• Excellent  communication skills including good professional writing skills

• Outstanding attention to detail

• Strong computer literacy and comfortable with software and systems

• Well honed interpersonal skills

• Demonstrated discretion and confidentiality

A bit about the role:

• Provide high-level administrative support to the Directors and HR Manager, coordinating meetings, agendas, reports, and general operations.

• Manage onboarding and offboarding processes — including IT setup, system access, business cards, fobs, and staff announcements.

• Coordinate travel, accommodation, conferences, and training bookings for Directors, Partners, and sales teams.

• Lead planning and delivery of key staff and corporate events such as Kick Off Day, Mid-Year celebrations, and Christmas functions.

• Maintain and oversee administrative systems and platforms, including Employment Hero, Keeper, and 3CX.

• Contribute to a positive workplace culture through staff recognition, anniversaries, gifts, and team engagement activities.

Why join us?

If you enjoy working in a fast-paced environment, take pride in being the go-to person, and love finding ways to improve efficiency and communication, this is a fantastic opportunity to make a real impact within a supportive and growing agency.

How to Apply

If you're eager to embark on this exciting journey with us, we encourage you to stand out by submitting a personalised resume and cover letter. Applications will be assessed as they are received. 

Due to the volume of applications anticipated, only shortlisted candidates will be contacted, and we thank you in advance for your interest in this role.