Office Administrator – City Automobiles Melbourne (City Kia)

Location: Melbourne, VIC
Employment Type: Full-Time
Work Schedule: Monday to Friday (5-day work week)

Join the Team at City Kia

City Automobiles Melbourne (City Kia) is a family-run business and is seeking a self-motivated and detail-oriented Office Administrator to join our growing dealership team. This is an excellent opportunity for an organised professional who enjoys working in a fast-paced automotive environment and takes pride in delivering accurate administrative and financial support.

About the Role

Reporting to the Dealership Management Team, you will play a key role in the day-to-day administration and accounting functions of the business. Your responsibilities will include supporting financial processes while occasionally assisting with vehicle stock control and ensuring efficient office operations.

Key Responsibilities

• Processing Accounts Payable and Accounts Receivable

• Performing daily and monthly bank reconciliations

• Assisting with vehicle stock control and stock-related administration

• Maintaining accurate financial and administrative records

• Processing invoices and supplier payments

• Following up on outstanding debtor accounts as required

• Supporting dealership reporting and compliance requirements

• Assisting management with general office administration duties

• Liaising with suppliers, customers, and internal departments

About You

To be successful in this role, you will have:

• Previous experience in an administration, accounts, or dealership support role

• Sound understanding of Accounts Payable and Accounts Receivable processes

• Experience with bank reconciliations

• Strong attention to detail and high levels of accuracy

• Excellent organisational and time-management skills

• Intermediate computer skills, including Microsoft Office applications

• Strong communication and interpersonal skills

• The ability to work independently and as part of a team

Desirable

• Experience within the automotive industry or dealership environment

• Exposure to stock control or inventory administration

• Experience using dealership management systems. "Pentana" experience will be an advantage, but not mandatory

What We Offer

• Stable full-time position with a Monday to Friday work schedule

• Supportive and professional team environment

• A family-run business that makes you feel valued, and you're not seen as just a number.

• Opportunity to develop your skills within a well-established automotive dealership

• Competitive remuneration package based on experience

Apply Now

If you are an organised and proactive administrator looking for your next opportunity within a successful automotive dealership, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your relevant experience.